ALGARVE PERSONAL ASSISTANT
Your Friendly
Personal Assistants In The Algarve
You came for the lifestyle. Then came AIMA, Finanças, and letters you can't read. We're Rita and João, your personal assistant team in the Algarve. Send us a WhatsApp. We'll handle the rest.
NO COMMITMENTS - LET'S SEE IF WE ARE A GOOD FIT
You moved to Algarve for the lifestyle. Not the paperwork.
But here you are.
Waiting months for AIMA with no answer...
A letter from Finanças you can't read...
A tradesman who quoted you then disappeared....
The health centre needs documents you've never heard of...
Your bank wants another document, again...
The insurance company keeps putting you on hold...
And somewhere in your inbox there are ten things that need chasing that you keep putting off because every single one means navigating a system you don't fully understand, in a language you don't speak.
You didn't move to Portugal for this.
You came for the sun, the coast, the space to breathe. Instead you're Google Translating official letters at midnight, hoping you haven't missed a deadline you didn't know existed, and wondering why nobody calls you back.
And if you're freelancing or running an online business from here... invoices, tax deadlines, accountant coordination it's double.
There is a better way
My name is Rita. Together with my husband João, we help expats and small business owners in the Algarve stop fighting the system and start living the life they came here for.
We make the calls. Chase the paperwork. Deal with AIMA, Finanças, the câmara, the health centre, the bank, the providers in our native Portuguese, because we grew up navigating this system.
We're right there on WhatsApp. No portals, no forms. Just message us what you need. We take care of it. We know how it works, who to talk to, and what it takes to get things done.
You focus on why you moved here. We'll handle the rest.
I've worked with Rita for about 4 years and she is nothing short of INDISPENSABLE. She's highly organized, on point and never lets things fall in the cracks. I get to focus on what I do best because I know she's handling things.
Highly recommended.
Olivier Duong
Freelancer
WHAT WE DO
Our Assistant Services Include...
Bureaucracy & Paperwork
AIMA, Finanças, câmara, official letters... we prepare your documents, book appointments, and follow up so nothing falls through the cracks.
Call Handling & Follow-up
We make the calls in Portuguese, chase the people who never call back, and explain what was said clearly, in English.
Appointments & Scheduling
Doctors, exams, services, renewals. We book, reschedule, remind, and make sure you show up with the right documents.
Liason With Providers
Banks, insurance, accountants, lawyers, schools, tradesmen, utilities, condominiums one point of contact instead of ten unanswered calls.
Municipal Obligations
From IMI payments to municipal notices and maintenance scheduling we track the recurring responsibilities of owning property in Portugal so nothing gets missed.
Utilities & Essentials
Electricity, water, internet, mobile, TV...prices change, issues come up. We keep your them organized, track renewals, and
handle communication when something needs attention.
Vehicle Administration
Insurance, inspections (IPO), registration, taxes, servicing...we track every deadline and document so your vehicle stays compliant and well-maintained year-round.
Email & Administrative
Inbox out of control? We organise, prioritise, draft replies, follow up, and keep your paperwork digital and
physical in order.
Settling In Portugal
Just arrived? We help you tackle the setup list: NIF, bank, health centre, utilities, contracts so you're not figuring it all out alone.
Business & Freelancer
Invoices, expenses, tax deadlines, accountant coordination, document organisation we keep the admin running so you can focus on the work.
Everyday Life Support
Family visiting, travel bookings, online purchases, subscription cancellations, school forms, contract renewals the life stuff that eats your time.
In-person services
(only up to 15kms from the São Brás area)
- House sitting & property checks
- Pet care (walking & short-term support)
- Accompaniment to appointments
- Meeting service providers & supervising work
- Local errands & practical support
& Much more
If it's on your to-do list and you keep putting it off (whether it involves Portuguese or not) that's probably us too. Just ask.
NO COMMITMENTS - LET'S SEE IF WE ARE A GOOD FIT
You live the life you came here for.
We handle the rest
Who is this for?
We help people who love living in Portugal but hate the admin that comes with it.
Whether you just arrived or have been here for years, if you're tired of figuring everything out alone, we're here for you:
Expats & Families
You moved here for the lifestyle but the paperwork, phone calls, and bureaucracy keep getting in the way. School forms in Portuguese, health centre registrations, letters you can't read. You just want someone to handle it all.
Retirees & Property Owners
You came here to enjoy your retirement, not spend it in waiting rooms and on hold. Medical appointments, insurance, Finanças, utilities. And if you're not here full time, you need someone on the ground when things come up.
Business Owners & Digital Nomads
You're here to work and live well, not drown in admin. Invoices, expenses, tax deadlines, accountant coordination, provider follow-ups. We keep your business running smoothly so you can focus on the actual work.
Sound like you? Send us a WhatsApp message >> We'll take it from here.
We were immigrating to Portugal from Berlin and there was far too much complex administration for me to handle while also working my regular job. I also had no idea where to start.
Rita handled so many complex problems we faced to do with SEF, the camara, the junta, buying property, buying and selling vehicles, insurances, estate agents, the Finances, VAT, Alojamento Local, vehicle inspections, complaining about incorrect energy bills. Even dealing with tow truck services when our cars broke down.
Her knowledge of how processes in Portugal work and her commitment to getting favourable resolutions has been invaluable to us. She also keeps us so organized, letting me know when things need to be renewed, searching for the best price, doing research for various things we need we didn’t know where to find.. Her services to our family have been so valuable, I honestly have her to thank for our success in settling in to Portugal, which is often not simple or easy.
Andrew Steven
Page Optimizer Pro
WHO WE ARE
About Rita & João
and
is our mother tongue.
We are Rita and João, a husband-and-wife team born and raised in the Algarve. Having lived here our entire lives, we understand both the local systems and the everyday challenges that foreigners often face when settling in Portugal.
Rita’s background is in psychology, hospitality and operations management, with years of experience helping people bring structure and clarity to complex situations. João brings experience in marketing, administration and many years serving the community as a firefighter, where calm thinking, reliability and problem-solving are essential.
Together, we created Golden Expat Assistant to provide something many expats are looking for: a trusted local point of contact who can help make life in Portugal simpler, clearer and less stressful.
We live in what is jokingly called the “centre of the universe”: São Brás de Alportel, together with our two dogs and three cats, and we’re proud to support the international community that has chosen to make the Algarve home.
If you want to get things done, you have to work with Rita! She's very easy to communicate with, extremely organized, attentive to detail, and very human and compassionate at the same time. It's like having a good friend who handles all the org things, which allows you to focus on what you're good at. She thinks ahead and often takes care of things before you even have to ask. We've been working together for three years, and I wouldn't have it any other way.
Vera Markova
Freelancer
FREQUENTLY ASKED QUESTIONS
Here's the frequently asked questions we get about our personal assistant service in Algarve. If you still have a question, please feel free to send us and email or contact us via Whatsapp (Preferred)
The name “Golden” comes from our family name, Dourado, which means golden in Portuguese.
It also reflects something we value in our work: reliability, warmth and trust. Our goal is to offer support that makes life in Portugal feel simpler and more manageable.
We are Rita and João, a husband-and-wife team born and raised in the Algarve.
With backgrounds in psychology, operations management, marketing and community service, we combine practical organisation with calm problem-solving.
We created Golden Expat Assistant to help foreigners navigate everyday life in Portugal with a trusted local point of contact.
Our support packages start from €350 per month, depending on the level of assistance required.
We offer flexible monthly support based on hours, allowing you to use the time for the type of help you need: whether that’s organisation, appointments, paperwork or communication with local services.
The best way to understand what would be most helpful is through a short introductory call, where we can discuss your situation and recommend the most suitable option.
Payments can be made via bank transfer or other agreed methods.
No. We work on a monthly basis, so there is no long-term commitment required.
Many clients choose to continue working with us because ongoing support makes life much easier, but you are free to adjust or stop the service whenever needed.
Our in-person support is mainly focused in the Algarve region, where we live and work.
However, many types of assistance can also be provided remotely, so we may be able to help clients in other parts of Portugal depending on the situation.
Yes, depending on the task and location.
Some services can be handled remotely (emails, calls, organisation, bookings), while others may require in-person assistance within the Algarve.
We simply discuss what works best for each situation.
We focus on administrative, organisational and liaison support.
This means we do not provide legal, medical or financial advice, and we do not act as official representatives.
Our role is to help organise, clarify and coordinate, making things simpler while you remain fully in control.
We aim to respond to all messages within one working day.
Clear communication and reliability are very important to us.
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